canbic-9 Volunteer information
Thank you for helping this conference!
By all means email us: canbic@uwo.ca - subject: volunteer - for information on volunteering at the conference.
We expect to schedule you all for about 1/2 the conference leaving the other 1/2 and evening events* free.
Most of the jobs will involve being a student chair in the sessions helping with coffee and lunches and helping with the posters.
We are very pleased that you are able to help us run the conference. We are sure you will find it much more enjoyable to meet your fellow students as well as the speakers in your session.
Thank you,
Martin Stillman, CanBIC chair.
--------------------------------------------------------
Revised: 2024Sep 23
By all means email us: canbic@uwo.ca - subject: volunteer - for information on volunteering at the conference.
We expect to schedule you all for about 1/2 the conference leaving the other 1/2 and evening events* free.
Most of the jobs will involve being a student chair in the sessions helping with coffee and lunches and helping with the posters.
- Responsibilities of the tech-chairs..
- Overall - Each Invited Speaker talk is a total of 25 minutes long - including set up delays caused by the speaker! The new S9 symposium has a 15 minute maximum including everything.
There is a Faculty Chair - whose job is to introduce the next speaker and handle questions and keep on time.
Tech Chair (= you) - whose job is to set the timer 20 minutes - help the Faculty Chair keep to time - and keep the computer going - set up the microphone in the Main Hall - show the speaker how to change slides with the remote pointer. - All Tech Chairs should report to their designated session 10 minutes prior to the talk in order to set up. Best to check at the end of the previous session that all is well - you can locate the pointer (and microphone-Main Hall).
- Please introduce yourself to the Faculty Chairs and speakers at the start of the session so you know who is the chair, and who is speaking.
- –Time keeping (Set the clock to 20 minutes - talking - let it beep unless the talk is finished - acknowledgments to his/her group etc. is counted in the 20 minutes - then if time permits set for 5 minutes questions - watch the clock keep exactly on time (to allow session-hopping) - be rigid!
Well, at least make sure the Faculty Chair knows time has expired. - –Organizing presentations - locate all your talks on the desk top before you start - be aware that switching Mac-PC-Mac will cost you time and is fraught with problems - be quick to call for help if the switch doesn't go easily - best to switch over during questions from the previous speaker to give you time.
- You must be able to operate a laptop (training will be given on the Wednesday morning at 07:30, before the conference).
- Help with clean-up (especially at the end of the day) this is fun - as it only takes a few minutes with lots of hands.
- We welcome volunteers to help us pack up the Poster Boards during lunch and the afternoon coffee break on Friday - many hand make much lighter work, thanks.
- All Tech Chairs please meet Prof Ding and Gordon Irvine on the first day of the conference, Wednesday, at 07:30 just outside the Main Hall in the Stockey Center to set up for the first sessions. Please catch the CanBIC Bus that leaves the Microtel Inn at 07:00 -> Comfort Inn -> Stockey Centre -> Georgian Inn -> Microtel Inn (07:35) etc.
- There will be a meet and greet session at the Western Reception on Wednesday at 20:45.
- We are pleased to be able to provide pizza during the short dinner break on Wednesday for volunteers. You can use your drink tickets and we will have soft drinks available.
We are very pleased that you are able to help us run the conference. We are sure you will find it much more enjoyable to meet your fellow students as well as the speakers in your session.
Thank you,
Martin Stillman, CanBIC chair.
--------------------------------------------------------
Revised: 2024Sep 23